Privacy Policy

Information We Collect

Nova Institute collects personal information necessary for academic administration, communication, and improving our services. The types of information we collect include:

• Personal Identification: Name, date of birth, gender, nationality, government‑issued ID numbers (Aadhaar, passport).
• Contact Details: Email address, phone number, postal address, emergency contact information.
• Academic Records: Marks, grades, attendance, disciplinary records, achievements.
• Application Data: Admission applications, scholarship forms, placement preferences, feedback surveys.
• Technical Data: IP address, browser type, device information, cookies (see our Cookie Policy).

How We Use Your Information

Your information is used solely for legitimate educational and administrative purposes, including:

• Processing admissions, enrollment, and fee management.
• Academic assessment, attendance tracking, and issuing certificates.
• Communicating important notices, exam schedules, and emergency alerts.
• Providing student support services (hostel, transport, library, medical).
• Conducting research and analytics to improve campus facilities and teaching.
• Sharing with placement partners (only with your consent).

Legal Basis for Processing

We process your personal data under the following legal grounds:

• Performance of a contract (e.g., admission agreement).
• Compliance with legal obligations (UGC, AICTE, government reporting).
• Legitimate interests of the institute (campus safety, academic integrity).
• Consent (where required, e.g., for optional surveys or marketing).

Data Sharing & Disclosure

We do not sell or rent your personal information. We may share your data only in the following circumstances:

• With affiliated departments and service providers (e.g., hostel, transport) for operational purposes.
• With recruiters and placement partners only after obtaining your explicit consent.
• When required by law, court order, or government regulations.
• To protect the rights, property, or safety of the institute or its members.

Data Retention

We retain your personal data for as long as necessary to fulfil the purposes outlined in this policy, including legal and reporting obligations. Academic records are typically retained for 10 years after graduation or withdrawal. Placement records may be kept for 5 years. You may request deletion of non‑mandatory data by contacting the Data Protection Officer.

Your Rights

Under applicable data protection laws (including the Digital Personal Data Protection Act, 2023), you have the right to:

• Access your personal data held by the institute.
• Correct inaccurate or incomplete data.
• Request deletion of data (subject to legal obligations).
• Object to processing for direct marketing or research (where applicable).
• Request a copy of your data in a portable format.

To exercise these rights, please email privacy@nova.edu with your registration number and specific request.

Security Measures

We implement industry‑standard security measures to protect your data, including encryption, access controls, firewalls, and regular security audits. However, no method of transmission over the internet is 100% secure. You are responsible for keeping your student portal credentials confidential.

Children’s Privacy

Our website and services are not intended for children under 13. We do not knowingly collect personal information from minors without parental consent. If you believe a child has provided us with personal data, please contact us to remove it.

Changes to This Privacy Policy

We may update this policy periodically. Any changes will be posted on this page with a revised "Last Updated" date. We encourage you to review this page regularly.